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How to create email signatures in microsoft outlook

Insert Email Signature Outlook

This article teaches you how to insert custom email signature to the newer versions of Microsoft Outlook
(Microsoft Outlook 2016-2019).

A custom email signature is a great and powerful branding marketing strategy that has stood the test of time. Having a custom email signature signifies optimal professionalism and easily directs your email recipients to your website, social media platforms, and makes your contact information accessible at ease.  It is very simple to insert email signatures in Outlook. All you do is simply Copy your custom email signature design and Paste it into the Email Signatures Section of Microsoft Outlook. Follow these instructions to insert an email signature in the newer versions of Outlook:

Step 1: Launch Microsoft Outlook from the Start menu or (hit the Windows key on your keyboard and begin typing Outlook).

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Step 2: In Outlook, go to File -> Options -> Mail.

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Step 3: In the Outlook Options window under Mail tab, click Signatures… in the Compose messages section.

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Note: You can also access Signatures by opening a New Email message, then clicking Signature in the Include group and again Signatures.

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Step 4: In the Signatures and Stationery window, click New to create your Outlook signature. Type a name for your signature.

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Step 5: In the Edit signature section, paste your email signature here. How the email signature looks will generally be how it will look whenever you send an email.

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Step 6: In the Choose default signature section, specify which email account should get the signature (applies if you use more than one email account), and whether add it to new messages and/or replies/forwards. If all settings are ready, save changes by clicking OK.

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Last Step: Check if the signature works correctly by opening a new email message. The signature should already be there.

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Note: If you didn’t make your signature a default, you’ll have to manually add it every time you send a new message. The Signature button in the Message ribbon allows you to add your signature.